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Nonprofiteer
← POTSDAM AUXILIARY & COLLEGE EDUCATIONAL SERVICES INC

Form 990 for tax year 2022

Filed by POTSDAM AUXILIARY & COLLEGE EDUCATIONAL SERVICES INC.

Totals

Total revenue
$8,883,491
Total expenses
$8,837,812
Contributions and grants received
$521,814
Grants paid
$0
Program service revenue
$8,289,771
Investment income
$71,906
Other revenue
$0
Total assets, end of year
$5,013,090
Total liabilities, end of year
$2,831,008
Net assets or fund balances, end of year
$2,182,082
Program services expenses (Part IX)
$7,536,147
Management and general expenses
$1,301,665
Fundraising expenses
$0
Program service expenses (Part III)
$7,536,147

Program services were 85.3% of total expenses calculated — Part IX's program-services column over total expenses, both as filed.

Line items

Every line the filer filed in Parts VIII, IX and X, as filed and in filed order. Blank columns are left out, and the lines are not forced to add up to the totals above.

Revenue

Part VIII, the statement of revenue.

  • 1e · Government grants (contributions)

    $521,814

  • 2a · Program service revenue: FOOD SERVICE

    total $6,769,249 · related or exempt $6,769,249

  • 2b · Program service revenue: CAMPUS STORE

    total $598,061 · related or exempt $598,061

  • 2c · Program service revenue: FISU WORLD UNIVERSITY

    total $484,181 · related or exempt $484,181

  • 2d · Program service revenue: VENDING

    total $263,443 · related or exempt $263,443

  • 2e · Program service revenue: LAUNDRY

    total $153,000 · related or exempt $153,000

  • 2f · All other program service revenue

    total $21,837 · related or exempt $21,837

  • 3 · Investment income

    total $71,906 · excluded $71,906

Functional expenses

Part IX, the statement of functional expenses.

  • 5 · Compensation of officers, directors and key employees

    total $246,297 · program services $123,148 · management and general $123,149

  • 7 · Other salaries and wages

    total $2,823,741 · program services $2,554,631 · management and general $269,110

  • 8 · Pension plan contributions

    total $200,007 · management and general $200,007

  • 9 · Other employee benefits

    total $1,292,607 · program services $1,147,142 · management and general $145,465

  • 11b · Fees: legal

    total $1,658 · management and general $1,658

  • 11c · Fees: accounting

    total $9,603 · program services $9,603

  • 11g · Fees: other

    total $73,342 · program services $577 · management and general $72,765

  • 12 · Advertising and promotion

    total $7,688 · program services $4,473 · management and general $3,215

  • 16 · Occupancy

    total $316,340 · program services $316,340

  • 17 · Travel

    total $19,562 · program services $13,285 · management and general $6,277

  • 20 · Interest

    total $73,385 · management and general $73,385

  • 22 · Depreciation, depletion and amortization

    total $219,675 · program services $207,205 · management and general $12,470

  • 23 · Insurance

    total $65,961 · program services $61,373 · management and general $4,588

  • 24a · Other expenses: COST OF GOODS SOLD

    total $2,577,680 · program services $2,577,680

  • 24b · Other expenses: SUPPLIES & MATERIALS

    total $334,289 · program services $323,867 · management and general $10,422

  • 24c · Other expenses: FISU WORLD UNIVERSITY G

    total $321,168 · management and general $321,168

  • 24d · Other expenses: OTHER EXPENSES

    total $156,792 · program services $107,542 · management and general $49,250

  • 24e · All other expenses

    total $98,017 · program services $89,281 · management and general $8,736

Balance sheet

Part X, book values.

  • 1 · Cash, non-interest-bearing

    beginning of year $314,039 · end of year $370,306

  • 2 · Savings and temporary cash investments

    beginning of year $1,804,992 · end of year $2,230,726

  • 4 · Accounts receivable

    beginning of year $427,944 · end of year $110,727

  • 8 · Inventories for sale or use

    beginning of year $350,213 · end of year $357,372

  • 9 · Prepaid expenses and deferred charges

    beginning of year $360,018 · end of year $200,458

  • 10a · Land, buildings and equipment: cost or other basis

    $8,438,761

  • 10b · Land, buildings and equipment: accumulated depreciation

    $7,026,417

  • 10c · Land, buildings and equipment, net

    beginning of year $1,611,782 · end of year $1,412,344

  • 15 · Other assets

    beginning of year $0 · end of year $331,157

  • 17 · Accounts payable and accrued expenses

    beginning of year $803,392 · end of year $512,998

  • 19 · Deferred revenue

    beginning of year $34,506 · end of year $32,747

  • 23 · Secured mortgages and notes payable

    beginning of year $1,795,000 · end of year $1,720,000

  • 25 · Other liabilities

    beginning of year $164,281 · end of year $565,263

  • 27 · Net assets without donor restrictions

    beginning of year $2,071,809 · end of year $2,182,082

Mission and programs · 2022

Mission

TO PROVIDE AUXILIARY AND COLLEGE SERVICES TO THE STUDENTS, FACULTY AND STAFF AT SUNY POTSDAM. SERVICES INCLUDE DINING SERVICES, COLLEGE STORE, VENDING AND LAUNDRY SERVICES AND ADMINISTRATIVE SERVICES.

  • FOOD SERVICE - OPERATION OF DINING SERVICES ON CAMPUS FOR THE BENEFIT OF FACULTY, STAFF AND STUDENTS OF SUNY POTSDAM.

    Expenses $6,369,798 · Revenue $6,769,249

  • CAMPUS STORE - OPERATION OF COLLEGE BOOKSTORE TO PROVIDE TEXTBOOKS, SUPPLIES, APPAREL AND ACCESSORIES TO ALUMNI, FACULTY AND STUDENTS OF SUNY POTSDAM.

    Expenses $833,080 · Revenue $598,061

  • VENDING OPERATION AND OTHER AUXILIARY SERVICES.

    Expenses $333,269 · Revenue $438,280

As filed on the 2022 return. The filer continues this part on Schedule O, which is not shown here.

Listed in Part VII

  • Jan Trybula

    PRESIDENT

    Total calculated
    $0
    Hours/week
    1

  • Eric Duchscherer

    TREASURER

    Total calculated
    $0
    Hours/week
    1

  • Annette Robbins

    SECRETARY (RESIGNED)

    Total calculated
    $0
    Hours/week
    1

  • Josh McLear

    MEMBER

    Total calculated
    $0
    Hours/week
    1

  • Jason Ladouceur

    MEMBER

    Total calculated
    $0
    Hours/week
    1

  • Matthew Lebire

    MEMBER

    Total calculated
    $0
    Hours/week
    1

  • Kylie Wilkins

    MEMBER

    Total calculated
    $0
    Hours/week
    1

  • Ashley Langton

    MEMBER

    Total calculated
    $0
    Hours/week
    1

  • Joseph Agori

    MEMBER

    Total calculated
    $0
    Hours/week
    1

  • Sara McIntyre

    MEMBER

    Total calculated
    $0
    Hours/week
    1

  • Patrick Gray

    EXECUTIVE DIRECTOR

    Total calculated
    $157,730
    From this org
    $132,374
    From related orgs
    $0
    Other
    $25,356
    Hours/week
    40

    Schedule J breakdown matched by us

    Base
    $132,374
    Bonus
    $0
    Other
    $0
    Deferred
    $0
    Nontaxable benefits
    $25,356
    Filer's total
    $157,730

  • Daniel Hayes

    FORMER EXEC. DIR.

    Total calculated
    $144,124
    From this org
    $113,923
    From related orgs
    $0
    Other
    $30,201
    Hours/week
    40

    Schedule J breakdown matched by us

    Base
    $113,923
    Bonus
    $0
    Other
    $0
    Deferred
    $0
    Nontaxable benefits
    $30,201
    Filer's total
    $144,124

Compensation is as filed in Part VII: reportable pay from this organization and from related organizations, other compensation, and hours per week. The total, marked calculated, is our sum of the three dollar columns, with a blank column counted as $0; the form itself has no total. On a Form 990-EZ the columns are Part IV's instead, and on a Form 990-PF Part VIII's — compensation, contributions to benefit plans, and expense account — and the total sums those. A Schedule J breakdown is as filed: base pay, bonus, other, deferred compensation and nontaxable benefits from this organization, with any from related organizations beside each, and the filer's own total. It is shown with the Part VII listing of the same name on the same return. The form gives no key between the two, so that pairing is ours, and is marked matched by us.

Schedule J

Answered yes

  • 3 · Approval by the board or compensation committee

Answered no

  • 4a · Severance or change-of-control payment
  • 4b · Supplemental nonqualified retirement plan
  • 4c · Equity-based compensation arrangement
  • 5a · Pay contingent on this organization's revenues
  • 5b · Pay contingent on a related organization's revenues
  • 6a · Pay contingent on this organization's net earnings
  • 6b · Pay contingent on a related organization's net earnings
  • 7 · Other non-fixed payments
  • 8 · Paid under the initial-contract exception

Part I's answers as filed. A line not listed was left unanswered; on lines 1a and 3 that means the box was not checked.

Grants on this return

No itemized grants to organizations on this return.

Related organizations on this return

Schedule R Part II: tax-exempt organizations related to the filer by control. It does not record shared board members or money.

  • STATE UNIVERSITY OF NY AT POTSDAM

    EDUCATION · NY

Provenance

Return type
form_990
Tax year
2022
Filed
30 October 2023
IRS schema version
2022v5.0
Source object
202313049349300011

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