Form 990 for tax year 2023

Filed by CHILD CARE COUNCIL OF WESTCHESTER INC.

Totals

Total revenue: $12,242,181
Total expenses: $12,025,856
Contributions and grants received: $11,932,894
Grants paid: $6,882,895
Program service revenue: $180,841
Investment income: $128,446
Other revenue: $0
Total assets, end of year: $6,369,684
Total liabilities, end of year: $2,706,481
Net assets or fund balances, end of year: $3,663,203
Program services expenses (Part IX): $10,799,754
Management and general expenses: $1,076,368
Fundraising expenses: $149,734
Program service expenses (Part III): $10,799,754

Program services were 89.8% of total expenses calculated — Part IX's program-services column over total expenses, both as filed.

Line items

Every line the filer filed in Parts VIII, IX and X, as filed and in filed order. Blank columns are left out, and the lines are not forced to add up to the totals above.

Revenue

Part VIII, the statement of revenue.

1a · Federated campaigns

$0
1b · Membership dues

$26,744
1c · Fundraising events

$287,276
1d · Related organizations

$0
1e · Government grants (contributions)

$10,901,827
1f · All other contributions, gifts and grants

$717,047
1g · Noncash contributions included above

$7,015
2a · Program service revenue: Workshop/Training

total $172,904 · related or exempt $172,904 · unrelated business $0 · excluded $0
2b · Program service revenue: Seminars/Conferences

total $930 · related or exempt $930 · unrelated business $0 · excluded $0
2c · Program service revenue: Management and Health Services

total $7,007 · related or exempt $7,007 · unrelated business $0 · excluded $0
2f · All other program service revenue

total $0 · related or exempt $0 · unrelated business $0 · excluded $0
3 · Investment income

total $128,446 · related or exempt $0 · unrelated business $0 · excluded $128,446
4 · Income from investment of tax-exempt bond proceeds

total $0 · related or exempt $0 · unrelated business $0 · excluded $0
5 · Royalties

total $0 · related or exempt $0 · unrelated business $0 · excluded $0
6c · Rental income or loss

real property $0 · personal property $0
7c · Gain or loss

securities $0 · other assets $0
8a · Fundraising events: gross income

$94,283
8a · Fundraising events: contributions included on line 1c

$287,276
8b · Fundraising events: direct expenses

$94,283
8c · Net income from fundraising events

total $0 · unrelated business $0 · excluded $0
11e · Other revenue, total

$0

Functional expenses

Part IX, the statement of functional expenses.

1 · Grants to domestic organizations and governments

total $271,534 · program services $271,534
2 · Grants to domestic individuals

total $6,611,361 · program services $6,611,361
3 · Grants to foreign organizations and individuals

total $0 · program services $0
4 · Benefits paid to or for members

total $0 · program services $0
5 · Compensation of officers, directors and key employees

total $342,868 · program services $13,487 · management and general $311,049 · fundraising $18,332
6 · Compensation of disqualified persons

total $0 · program services $0 · management and general $0 · fundraising $0
7 · Other salaries and wages

total $2,899,450 · program services $2,275,364 · management and general $507,522 · fundraising $116,564
8 · Pension plan contributions

total $64,190 · program services $44,475 · management and general $17,226 · fundraising $2,489
9 · Other employee benefits

total $70,704 · program services $48,988 · management and general $18,974 · fundraising $2,742
10 · Payroll taxes

total $247,710 · program services $171,627 · management and general $66,476 · fundraising $9,607
11a · Fees: management

total $0 · program services $0 · management and general $0 · fundraising $0
11b · Fees: legal

total $0 · program services $0 · management and general $0 · fundraising $0
11c · Fees: accounting

total $25,275 · program services $22,560 · management and general $2,715 · fundraising $0
11d · Fees: lobbying

total $1,276 · program services $1,011 · management and general $265 · fundraising $0
11e · Fees: professional fundraising services

total $0 · fundraising $0
11f · Fees: investment management

total $8,170 · program services $6,485 · management and general $1,685 · fundraising $0
11g · Fees: other

total $767,571 · program services $691,165 · management and general $76,406 · fundraising $0
12 · Advertising and promotion

total $36,402 · program services $32,696 · management and general $3,706 · fundraising $0
13 · Office expenses

total $170,676 · program services $154,151 · management and general $16,525 · fundraising $0
14 · Information technology

total $24,283 · program services $21,288 · management and general $2,995 · fundraising $0
15 · Royalties

total $0 · program services $0 · management and general $0 · fundraising $0
16 · Occupancy

total $350,611 · program services $315,263 · management and general $35,348 · fundraising $0
17 · Travel

total $27,597 · program services $26,737 · management and general $860 · fundraising $0
18 · Travel or entertainment for public officials

total $0 · program services $0 · management and general $0 · fundraising $0
19 · Conferences, conventions and meetings

total $12,105 · program services $12,014 · management and general $91 · fundraising $0
20 · Interest

total $0 · program services $0 · management and general $0 · fundraising $0
21 · Payments to affiliates

total $0 · program services $0 · management and general $0 · fundraising $0
22 · Depreciation, depletion and amortization

total $0 · program services $0 · management and general $0 · fundraising $0
23 · Insurance

total $23,353 · program services $19,861 · management and general $3,492 · fundraising $0
24a · Other expenses: Staff training and development

total $45,735 · program services $39,852 · management and general $5,883 · fundraising $0
24b · Other expenses: Bank fees

total $13,077 · program services $10,386 · management and general $2,691 · fundraising $0
24c · Other expenses: Investment expense

total $8,170 · program services $6,485 · management and general $1,685 · fundraising $0
24d · Other expenses: Advocacy - not including lobbying

total $3,738 · program services $2,964 · management and general $774 · fundraising $0

Balance sheet

Part X, book values.

1 · Cash, non-interest-bearing

beginning of year $323,996 · end of year $1,628,375
2 · Savings and temporary cash investments

beginning of year $177,244 · end of year $219,625
3 · Pledges and grants receivable

beginning of year $0
4 · Accounts receivable

beginning of year $2,656,883 · end of year $1,867,640
5 · Loans and receivables from officers and key people

beginning of year $0 · end of year $0
6 · Loans and receivables from disqualified persons

beginning of year $0 · end of year $0
7 · Other notes and loans receivable

beginning of year $0 · end of year $0
8 · Inventories for sale or use

beginning of year $0 · end of year $0
9 · Prepaid expenses and deferred charges

beginning of year $37,352 · end of year $44,088
10c · Land, buildings and equipment, net

beginning of year $0
11 · Investments: publicly traded securities

beginning of year $1,373,273 · end of year $1,498,959
12 · Investments: other securities

beginning of year $0
13 · Investments: program-related

beginning of year $0
14 · Intangible assets

beginning of year $0
15 · Other assets

beginning of year $1,351,358 · end of year $1,110,997
17 · Accounts payable and accrued expenses

beginning of year $1,046,138 · end of year $1,505,965
18 · Grants payable

beginning of year $0 · end of year $0
19 · Deferred revenue

beginning of year $0 · end of year $0
20 · Tax-exempt bond liabilities

beginning of year $0 · end of year $0
21 · Escrow or custodial account liability

beginning of year $0 · end of year $0
22 · Loans and payables to officers and key people

beginning of year $0 · end of year $0
23 · Secured mortgages and notes payable

beginning of year $0 · end of year $0
24 · Unsecured notes and loans payable

beginning of year $0 · end of year $0
25 · Other liabilities

beginning of year $1,453,237 · end of year $1,200,516
27 · Net assets without donor restrictions

beginning of year $2,766,893 · end of year $3,009,420
28 · Net assets with donor restrictions

beginning of year $653,838 · end of year $653,783

Mission and programs · 2023

Mission

The Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the county, delivering a variety of unique services including: linking parents to child care via information and referrals and help obtaining financial assistance; expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; support to the workplace through on-site seminars, guidance on dependent care issues; Policy and public education to raise awareness of the benefits and value of a strong early care and education system.

Activities or mission (Part I)

Westchester County's leading authority on child care, the Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the county, delivering a variety of unique services including: Linking parents to child care via information and referrals and help obtaining financial assistance; expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; support to the workplace through on-site seminars, guidance on dependent care issues; policy and public education to raise awareness of the benefits and value of a strong early care and education system. Beginning in March of 2020, the Council became and remains actively involved in all manners of economic related support to the child care community.

Provider Services Department Accomplishments 7/1/23 - 6/30/24. Registration Services: The Registration Department offers three main services to Child Care Providers: Processing Initial Family Day Care (FDC) & School Age Child Care (SACC) Applications, Processing FDC & SACC Renewal Applications and performing inspections of FDC/SACC Program. During the period from July 1, 2023 to June 30, 2024: We served 11 initial FDC applicants (3 - FDC Approved and 8 - FDC Withdrawn), and 20 SACC applicants (13 - SACC approved and 7 -SACC Withdrawn). The challenge with initial applications has been applicant follow through. Many applicants applied and found that they could not meet OCFS guidelines in the required time or the purposed program site did not meet regulatory requirements. The Registration Department renewed 42 active FDC & SACC Programs. We assisted them in the process of renewing their registrations (10-FDC and 32-SACC). The Registration Department performed 557 inspections of FDC/SACC Program (169-FDC and 388-SACC). All inspections were conducted and closed within the approved timeframes. The greatest challenge with inspecting child care programs during this period was the increased frequency of the required inspections beginning in January of 2024, requiring each program to be inspected quarterly. Legally Exempt Services: The Legally Exempt Department offers two main services to legally exempt child care providers. The department is contracted to process initial applications, renewal applications and conduct annual inspections. During the period starting July 1, 2023 to June 30, 2024: We processed 559 legally exempt provider applications. We accomplished our goals due to the work efficiency in the department. The challenge with processing the initial enrollment applications has been the timeframes and high turnover among providers. The challenge with processing the renewal enrollment applications has been the delay in providers submitting their renewal material on time and changes that need to be made to the enrollment. The Legally Exempt Department performed 67 inspections. Child and Adult Care Food Program: The Child and Adult Care Food Program helps providers pay for meals and snacks served to children up to age 13 enrolled in their child care programs. As the sponsor of the contract, we are responsible for determining if meals served meet nutritional requirements, conducting monitoring visits, and providing training to participating providers. During the period from July 1, 2023 - June 30, 2024 CACFP staff processed 2,997 menus, reimbursing providers for the healthy meals and snacks served to children. The CACFP staff conducted 55 food-monitoring visits and added 13 new providers to the program.

Expenses $5,229,223 · Grants $3,935,409
Training and technical assistance to improve child care quality *4,024 early care and education professionals attended 249 Council workshops * 41 students were enrolled in the Council's eCDA program (on-line CDA). * In October 2023, 10 early childhood professionals enrolled in the Council's 2023-24 Infant Toddler/ Family Child Care CDA program. In June 2024, 7 students completed the class * In March 2023, 9 students began the Preschool CDA Course, in January 2024 8 students completed course. *In January 2024, 19 early childhood professionals began the Council's 2024 Spanish CDA program. As of June 2024 the course was ongoing with all 19 students remaining in the class. All 19 successfully completed the course in December of 2024. * In October 2023, a virtual early childhood conference was held for 72 participants* 29 child care center classrooms and family child care programs received intensive scale based technical assistance; All of those programs received a quality improvement grant. These grants focused on literacy, language and the cognitive and social emotional development of the children. * In early 2024, 20 programs, including 8 center-based classrooms and 12 group family providers, participated in our Early Literacy Book Bag program funded by the Sexauer Family Foundation. The project was created to promote early literacy for low-income families. This year, families were each provided a home library of 7-8 age appropriate books and a book bag. The families were also given literature on reading at home with young children. Programs participated in a training and technical assistance project, received an assortment of diverse books and language enhancing materials for their programs. * Mental health specialists worked with caregivers in 47 center and family child care programs. The specialists worked on improving the capacity for the caregivers to meet the social and emotional needs of young children. 3 support groups for early childhood professionals met virtually and in- person throughout the year, giving support and encouragement to the valuable caregivers. The Council's two Business Development Specialists interacted with child care providers during the year to assist them in meeting the requirements to access NY State grants, including Deserts, Stabilization and Workforce Retention grants. During the period from July 1, 2023 - June 30, 2024, they conducted 2,203 instances of basic technical assistance, 223 hours of intensive technical assistance (defined as in person and lasting at least one hour) and reached out to providers to offer help an additional 318 times.

Expenses $2,128,607 · Grants $270,576 · Revenue $173,834
Between July 1, 2023 and June 30, 2024, the Council awarded 471 children with the Westchester Works scholarship and 9 children with the Keys to the Future Scholarship. All scholarship awards were distributed directly to the regulated programs where the children were enrolled in child care.

Expenses $2,942,036 · Grants $2,666,702
Between July 1, 2023 and June 30, 2024 the Family and Employer Services Department provided child care referrals and resources to guide in finding child care providers for 1,832 families with 2,382 children. Under their Subsidy Support Services information and assistance through the public child care subsidy system, assistance was provided to 1,635 families and over 178 child care providers.

Expenses $398,369
Health Services - Medication administration training and healthcare consulting services. MAT: Between July 1, 2023 and June 30, 2024 there were 11 Independent Study MAT classes totaling 55 participants and 13 individual 3rd Renewal Skills Demonstrations held. There were 3 Emergency Medication Training Courses held totaling 25 participants. HCC Agreements: During that same time period 8 new programs signed a two year contract with the health care consultant service and 26 programs renewed a two year contract with the health care consultant service for a total of 80 active programs on the service as of June 30, 2024. Two programs became inactive during that timeframe.

Expenses $101,519 · Grants $10,208 · Revenue $7,007

As filed on the 2023 return.

Listed in Part VII

Kathleen Halas

Executive Director

Total calculated

$185,996

From this org

$179,906

From related orgs

$0

Other

$6,090

Hours/week

35

Schedule J breakdown matched by us

Base

$152,906

Bonus

$27,000

Other

$0

Deferred

$0

Nontaxable benefits

$6,090

Filer's total

$185,996
Michael Goldman

Chief Financial Officer

Total calculated

$133,444

From this org

$128,371

From related orgs

$0

Other

$5,073

Hours/week

35
Juanita Pope

Director of Community Events/Office Manager

Total calculated

$105,322

From this org

$100,741

From related orgs

$0

Other

$4,581

Hours/week

35
Emily Koelsch

President

Total calculated

$0

Hours/week

1 + 1 related
Diann Cameron Kelly

Vice President

Total calculated

$0

Hours/week

1
Wayne Gosnell

Treasurer

Total calculated

$0

Hours/week

1
Julianna Flanagan Thurau

Co-Secretary

Total calculated

$0

Hours/week

1
Nicole Rebori

Co-Secretary

Total calculated

$0

Hours/week

1
Christie Noelle Krase

President Emeritus

Total calculated

$0

Hours/week

1
Craig Ruoff

President Emeritus

Total calculated

$0

Hours/week

1
Sapna Arvind

Director

Total calculated

$0

Hours/week

1
Emily Bishop

Director

Total calculated

$0

Hours/week

1
Cynthia Bolding

Director

Total calculated

$0

Hours/week

1
Helaine Brick-Cabot

Director

Total calculated

$0

Hours/week

1
Christopher Cells

Director

Total calculated

$0

Hours/week

1
Susana D'Emic

Director

Total calculated

$0

Hours/week

1
Kim DeMillia

Director

Total calculated

$0

Hours/week

1
Camille Failla Murphy

Director

Total calculated

$0

Hours/week

1
Joe Marchese

Director

Total calculated

$0

Hours/week

1
Mark Mathias

Director

Total calculated

$0

Hours/week

1
Christian McCourtney

Director

Total calculated

$0

Hours/week

1
Modupe Otejala

Director

Total calculated

$0

Hours/week

1
Eric Pasinkoff

Director

Total calculated

$0

Hours/week

1
Nicholas Pirrotta

Director

Total calculated

$0

Hours/week

1
Jeff Samuelson

Director

Total calculated

$0

Hours/week

1
Laura Sosinsky

Director

Total calculated

$0

Hours/week

1
Michelle Soto

Director

Total calculated

$0

Hours/week

1
Samantha Vecchiolla

Director

Total calculated

$0

Hours/week

1
Janine O'Connor

Chief Program Officer (May 2024)

Total calculated

$0

Hours/week

35

Compensation is as filed in Part VII: reportable pay from this organization and from related organizations, other compensation, and hours per week. The total, marked calculated, is our sum of the three dollar columns, with a blank column counted as $0; the form itself has no total. On a Form 990-EZ the columns are Part IV's instead, and on a Form 990-PF Part VIII's — compensation, contributions to benefit plans, and expense account — and the total sums those. A Schedule J breakdown is as filed: base pay, bonus, other, deferred compensation and nontaxable benefits from this organization, with any from related organizations beside each, and the filer's own total. It is shown with the Part VII listing of the same name on the same return. The form gives no key between the two, so that pairing is ours, and is marked matched by us.

Schedule J

Answered yes

3 · Form 990 of other organizations
3 · Compensation survey or study
3 · Approval by the board or compensation committee
7 · Other non-fixed payments

Answered no

4a · Severance or change-of-control payment
4b · Supplemental nonqualified retirement plan
4c · Equity-based compensation arrangement
5a · Pay contingent on this organization's revenues
5b · Pay contingent on a related organization's revenues
6a · Pay contingent on this organization's net earnings
6b · Pay contingent on a related organization's net earnings
8 · Paid under the initial-contract exception

The filer's explanations (Part III)

Schedule J, Part I, Line 3: The Board of Directors decides and approves by vote all compensation for the Executive Director.
Schedule J, Part I, Line 7: The Board awarded a discretionary bonus payment to the Executive Director during the year.

Part I's answers as filed. A line not listed was left unanswered; on lines 1a and 3 that means the box was not checked.

Grants on this return

No itemized grants to organizations on this return.

Provenance

Return type: form_990
Tax year: 2023
Filed: 22 April 2025
IRS schema version: 2023v6.0
Source object: 202501129349302100

Check it against the return as filed: the GivingTuesday Data Lake hosts a public copy of the original XML.

The source document this was parsed from is served over the API, which is where bulk and document access live.