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← SANTA CLARA COUNTY FAIR GROUNDS MANAGEMENT CORPORATION INC

Form 990 for tax year 2023

Filed by SANTA CLARA COUNTY FAIR GROUNDS MANAGEMENT CORPORATION INC.

Totals

Total revenue
$8,421,063
Total expenses
$10,200,967
Contributions and grants received
$141,992
Grants paid
$0
Program service revenue
$7,153,192
Investment income
$0
Other revenue
$1,125,879
Total assets, end of year
$6,525,012
Total liabilities, end of year
$1,295,752
Net assets or fund balances, end of year
$5,229,260
Program services expenses (Part IX)
$7,934,503
Management and general expenses
$2,266,464
Fundraising expenses
$0
Program service expenses (Part III)
$7,934,503

Program services were 77.8% of total expenses calculated — Part IX's program-services column over total expenses, both as filed.

Line items

Every line the filer filed in Parts VIII, IX and X, as filed and in filed order. Blank columns are left out, and the lines are not forced to add up to the totals above.

Revenue

Part VIII, the statement of revenue.

  • 1f · All other contributions, gifts and grants

    $141,992

  • 2a · Program service revenue: PROPERTY MANAGEMENT

    total $2,629,920 · related or exempt $2,629,920

  • 2b · Program service revenue: VENUE SALES & EVENT SE

    total $1,357,811 · related or exempt $1,357,811

  • 2c · Program service revenue: OFF-TRACK BETTING

    total $1,215,807 · related or exempt $1,215,807

  • 2d · Program service revenue: ANNUAL COUNTY FAIR

    total $1,169,814 · related or exempt $1,169,814

  • 2e · Program service revenue: FOOD AND BEVERAGES

    total $774,240 · related or exempt $774,240

  • 2f · All other program service revenue

    total $5,600 · related or exempt $5,600

  • 11a · Other revenue: COUNTY REIMBURSEMENT

    total $906,364 · related or exempt $906,364

  • 11b · Other revenue: MISCELLANEOUS REVENUE

    total $219,515 · related or exempt $219,515

  • 11e · Other revenue, total

    $1,125,879

Functional expenses

Part IX, the statement of functional expenses.

  • 5 · Compensation of officers, directors and key employees

    total $332,917 · management and general $332,917

  • 7 · Other salaries and wages

    total $1,106,970 · program services $772,191 · management and general $334,779

  • 8 · Pension plan contributions

    total $64,921 · program services $41,366 · management and general $23,555

  • 9 · Other employee benefits

    total $444,013 · program services $257,762 · management and general $186,251

  • 10 · Payroll taxes

    total $103,933 · program services $58,678 · management and general $45,255

  • 11b · Fees: legal

    total $100,722 · management and general $100,722

  • 11c · Fees: accounting

    total $49,828 · management and general $49,828

  • 11g · Fees: other

    total $677,631 · program services $291,822 · management and general $385,809

  • 12 · Advertising and promotion

    total $558,361 · program services $482,554 · management and general $75,807

  • 13 · Office expenses

    total $92,747 · program services $87,588 · management and general $5,159

  • 16 · Occupancy

    total $1,989,846 · program services $1,928,722 · management and general $61,124

  • 17 · Travel

    total $193,815 · program services $188,284 · management and general $5,531

  • 19 · Conferences, conventions and meetings

    total $3,304 · program services $3,106 · management and general $198

  • 22 · Depreciation, depletion and amortization

    total $553,264 · program services $219,556 · management and general $333,708

  • 23 · Insurance

    total $185,743 · program services $178,272 · management and general $7,471

  • 24a · Other expenses: SECURITY AND SHERIFF

    total $1,877,321 · program services $1,753,907 · management and general $123,414

  • 24b · Other expenses: OTHER COUNTY FAIR EXPEN

    total $1,149,401 · program services $1,149,401

  • 24c · Other expenses: EQUIPMENT RENTAL

    total $309,554 · program services $292,229 · management and general $17,325

  • 24d · Other expenses: SUPPLIES

    total $225,774 · program services $163,125 · management and general $62,649

  • 24e · All other expenses

    total $180,902 · program services $65,940 · management and general $114,962

Balance sheet

Part X, book values.

  • 1 · Cash, non-interest-bearing

    beginning of year $3,856,517 · end of year $2,119,439

  • 4 · Accounts receivable

    beginning of year $1,363,927 · end of year $914,624

  • 9 · Prepaid expenses and deferred charges

    beginning of year $49,085 · end of year $90,577

  • 10a · Land, buildings and equipment: cost or other basis

    $5,696,806

  • 10b · Land, buildings and equipment: accumulated depreciation

    $2,318,549

  • 10c · Land, buildings and equipment, net

    beginning of year $2,974,091 · end of year $3,378,257

  • 15 · Other assets

    beginning of year $22,115 · end of year $22,115

  • 17 · Accounts payable and accrued expenses

    beginning of year $683,984 · end of year $595,889

  • 19 · Deferred revenue

    beginning of year $233,656

  • 23 · Secured mortgages and notes payable

    beginning of year $150,000 · end of year $146,479

  • 25 · Other liabilities

    beginning of year $188,841 · end of year $553,384

  • 27 · Net assets without donor restrictions

    beginning of year $7,009,254 · end of year $5,229,260

Mission and programs · 2023

Mission

TO ENTERTAIN AND PROMOTE THE COMMUNITIES' TRADITIONS, TALENTS, DIVERSITY, VISION, AND ARCHITECTURAL HERITAGE, IN A SECURE AND FISCALLY RESPONSIBLE WAY TO PROMOTE EDUCATION FOR THE YOUTH OF THE COUNTY THROUGH EXHIBITS, VOLUNTEERING, TOURS, AND FUNDRAISING EVENTS.

Activities or mission (Part I)

ORGANIZATION AND OPERATION OF SANTA CLARA COUNTY FAIR AND GROUNDS.

  • PROPERTY MANAGEMENT THE CORPORATION ENTERS INTO A LICENSE AGREEMENT WITH LICENSEES FOR THE TEMPORARY USE OF A DESIGNATED LOCATION ON THE FAIRGROUNDS FOR A SPECIFIC TERM. THE LICENSEE AGREES TO PAY THE CORPORATION A MONTHLY LICENSE FEE IN CONNECTION WITH THE PERMITTED USE. THE CORPORATION ALSO COLLECTS A MONTHLY USE FEE FROM GUESTS FOR THE TEMPORARY USES OF A DESIGNATED SPACE IN THE RECREATIONAL VEHICLE LOCATION ON THE FAIRGROUNDS.

    Expenses $2,559,436 · Revenue $2,629,920

  • COUNTY FAIRTHE SANTA CLARA COUNTY FAIR BRINGS TOGETHER THE BEST OF THE PAST AND THE EXCITEMENT OF TODAY'S TECHNOLOGY IN PRESENTING ITS ANNUAL FAIR PROGRAMMING. THE 4H AND FFA ANIMAL EXHIBITS ALONG WITH MULTIPLE STILL EXHIBITS PROVIDES MUCH TO SEE BY YOUNG AND OLD ALIKE. IN ADDITION TO THE ABUNDANCE OF ENTERTAINMENT, THE CARNIVAL AND THE PRESENTATION OF AN INTERNATIONAL CUISINE OF FOODS PROVIDES SOMETHING FOR ALL INTEREST TO ENJOY AND SHARE.

    Expenses $1,809,344 · Revenue $1,169,814

  • OFF-TRACK BETTING SAN JOSE FAIRGROUNDS BRINGS THE EXCITEMENT OF LIVE HORSERACING VIA SATELLITE ON MULTIPLE VIDEO SCREENS, INCLUDING A FUN FILLED ENVIRONMENT FOR WAGERING ON YOUR FAVORITE HORSE WHILE ENJOYING DELICIOUS FOOD AND YOUR FAVORITE DRINK.

    Expenses $843,608 · Revenue $1,215,807

  • VENUE SALES & EVENTSTHE FAIRGROUNDS OFFERS A VARIETY OF BUILDING VENUES AND AN ABUNDANCE OF ACRES OF LAND FOR CULTURAL AND COMMUNITY EVENTS THROUGHOUT THE YEAR. OFFERINGS INCLUDE CONCERTS, FAMILY FUN RUNS, TOY AND REPTILE SHOWS, FIREWORKS AND PET FRIENDLY ACTIVITIES. BUSINESSES HAVE FOUND THE FAIRGROUNDS AS THE PLACE TO HOST THEIR ALL-EMPLOYEE PARTIES WHILE THE FARMERS MARKET AND CAR SHOWS ARE ADDITIONAL ATTRACTIONS TO THE USE OF THE OFFERINGS OUTDOORS.

    Expenses $520,946 · Revenue $1,357,811

  • FOOD AND BEVERAGES INCOME GENERATED FROM CONCESSION AND CATERING SERVICES PROVIDED BY THE CORPORATION STAFF AT EVENTS. THE CORPORATION ALSO ENTERS INTO A LICENSE AGREEMENT WITH FOOD TRUCK VENDORS FOR THE TEMPORARY USE OF SPACE. IN CONSIDERATION, THE LICENSEE PAYS THE CORPORATION A MONTHLY USE FEE.

    Expenses $423,922 · Revenue $774,240

  • HOSTED EVENTS IN ADDITION TO THE ANNUAL COUNTY FAIR, THE CORPORATION TYPICALLY PRODUCES FOUR (4) EVENTS DURING THE YEAR: HOP 'N VINE FESTIVAL & MARKET, FOURTH OF JULY CELEBRATION, PUPTOBERFEST, AND THE WEDNESDAY NIGHT MUSIC SERIES (WNMS). REVENUES ARE GENERATED FROM ADMISSION FEES, PARKING FEES, FOOD AND BEVERAGE SALES, SPONSORSHIPS, AND VENDOR REVENUE SHARING.

    Expenses $380,969 · Revenue $5,600

  • COUNTY REIMBURSEMENTS REPRESENTS REIMBURSEMENT FROM THE COUNTY FOR COSTS INCURRED FOR USAGE OF THE FACILITY FOR COVID-19 TESTING AND VACCINATION PURPOSES. THERE ARE OTHER MISC INCOME RECEIVED DURING THE YEAR.

    Expenses $1,396,278 · Revenue $1,125,879

As filed on the 2023 return. The filer continues this part on Schedule O, which is not shown here.

Listed in Part VII

  • Orin Mahoney

    CHAIR

    Total calculated
    $0
    Hours/week
    3

  • Vicky Bosworth

    VICE CHAIR

    Total calculated
    $0
    Hours/week
    3

  • David Bini

    DIRECTOR

    Total calculated
    $0
    Hours/week
    3

  • Martin Ucovich

    DIRECTOR

    Total calculated
    $0
    Hours/week
    3

  • Abraham Andrade

    EXECUTIVE DIRECTOR

    Total calculated
    $257,720
    From this org
    $210,399
    From related orgs
    $0
    Other
    $47,321
    Hours/week
    40

    Schedule J breakdown matched by us

    Base
    $210,399
    Bonus
    $0
    Other
    $0
    Deferred
    $24,076
    Nontaxable benefits
    $23,245
    Filer's total
    $257,720

  • Sandy Shayesteh

    DIRECTOR OF IT, HR, & FINANCE

    Total calculated
    $75,197
    From this org
    $55,144
    From related orgs
    $0
    Other
    $20,053
    Hours/week
    40

  • Debbie Abad

    ACCOUNTING MANAGER

    Total calculated
    $143,021
    From this org
    $115,082
    From related orgs
    $0
    Other
    $27,939
    Hours/week
    40

  • Armando Carlos

    DIRECTOR OF OFF-TRACK BETTING

    Total calculated
    $153,824
    From this org
    $110,904
    From related orgs
    $0
    Other
    $42,920
    Hours/week
    40

    Schedule J breakdown matched by us

    Base
    $110,904
    Bonus
    $0
    Other
    $0
    Deferred
    $11,364
    Nontaxable benefits
    $31,556
    Filer's total
    $153,824

  • Obdulia Esparza

    DIRECTOR OF MARKETING

    Total calculated
    $136,644
    From this org
    $111,032
    From related orgs
    $0
    Other
    $25,612
    Hours/week
    40

Compensation is as filed in Part VII: reportable pay from this organization and from related organizations, other compensation, and hours per week. The total, marked calculated, is our sum of the three dollar columns, with a blank column counted as $0; the form itself has no total. On a Form 990-EZ the columns are Part IV's instead, and on a Form 990-PF Part VIII's — compensation, contributions to benefit plans, and expense account — and the total sums those. A Schedule J breakdown is as filed: base pay, bonus, other, deferred compensation and nontaxable benefits from this organization, with any from related organizations beside each, and the filer's own total. It is shown with the Part VII listing of the same name on the same return. The form gives no key between the two, so that pairing is ours, and is marked matched by us.

Schedule J

Answered yes

  • 3 · Written employment contract

Answered no

  • 4a · Severance or change-of-control payment
  • 4b · Supplemental nonqualified retirement plan
  • 4c · Equity-based compensation arrangement
  • 5a · Pay contingent on this organization's revenues
  • 5b · Pay contingent on a related organization's revenues
  • 6a · Pay contingent on this organization's net earnings
  • 6b · Pay contingent on a related organization's net earnings
  • 7 · Other non-fixed payments
  • 8 · Paid under the initial-contract exception

Part I's answers as filed. A line not listed was left unanswered; on lines 1a and 3 that means the box was not checked.

Grants on this return

No itemized grants to organizations on this return.

Related organizations on this return

Schedule R Part II: tax-exempt organizations related to the filer by control. It does not record shared board members or money.

  • SANTA CLARA COUNTY

    GOVERNMENTAL ENTITY · CA

Provenance

Return type
form_990
Tax year
2023
Filed
16 September 2024
IRS schema version
2023v5.1
Source object
202422609349302402

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