Form 990 for tax year 2023

Filed by POTOMAC CASE MANAGEMENT SERVICES INC.

Totals

Total revenue: $9,997,255
Total expenses: $10,246,275
Contributions and grants received: $1,503,609
Grants paid: $0
Program service revenue: $8,450,592
Investment income: $3,916
Other revenue: $39,138
Total assets, end of year: $10,261,167
Total liabilities, end of year: $4,262,437
Net assets or fund balances, end of year: $5,998,730
Program services expenses (Part IX): $8,517,357
Management and general expenses: $1,715,368
Fundraising expenses: $13,550
Program service expenses (Part III): $8,517,357

Program services were 83.1% of total expenses calculated — Part IX's program-services column over total expenses, both as filed.

Line items

Every line the filer filed in Parts VIII, IX and X, as filed and in filed order. Blank columns are left out, and the lines are not forced to add up to the totals above.

Revenue

Part VIII, the statement of revenue.

1e · Government grants (contributions)

$1,285,152
1f · All other contributions, gifts and grants

$218,457
2a · Program service revenue: FEE FOR SERVICE

total $8,450,592 · related or exempt $8,450,592
3 · Investment income

total $6,135 · excluded $6,135
6a · Gross rents

real property $457,272
6b · Less rental expenses

real property $496,157
6c · Rental income or loss

real property -$38,885
6d · Net rental income or loss

total -$38,885 · unrelated business -$38,885
7a · Gross sales of assets other than inventory

other assets $10,000
7b · Less cost or other basis and sales expenses

other assets $12,219
7c · Gain or loss

other assets -$2,219
7d · Net gain or loss

total -$2,219 · excluded -$2,219
10a · Gross sales of inventory

$165,370
10b · Cost of goods sold

$92,459
10c · Net income from sales of inventory

total $72,911 · related or exempt $72,911
11a · Other revenue: OTHER INCOME

total $5,112 · related or exempt $5,112
11e · Other revenue, total

$5,112

Functional expenses

Part IX, the statement of functional expenses.

5 · Compensation of officers, directors and key employees

total $277,350 · program services $246,615 · management and general $30,735
7 · Other salaries and wages

total $6,223,062 · program services $5,112,291 · management and general $1,099,720 · fundraising $11,051
8 · Pension plan contributions

total $148,052 · program services $116,906 · management and general $30,707 · fundraising $439
9 · Other employee benefits

total $774,954 · program services $682,053 · management and general $91,716 · fundraising $1,185
10 · Payroll taxes

total $512,253 · program services $422,105 · management and general $89,273 · fundraising $875
11b · Fees: legal

total $21,912 · management and general $21,912
11c · Fees: accounting

total $41,127 · management and general $41,127
11g · Fees: other

total $70,213 · program services $31,297 · management and general $38,916
12 · Advertising and promotion

total $4,678 · program services $4,678
13 · Office expenses

total $205,216 · program services $160,577 · management and general $44,639
16 · Occupancy

total $796,877 · program services $658,644 · management and general $138,233
17 · Travel

total $282,785 · program services $258,538 · management and general $24,247
19 · Conferences, conventions and meetings

total $138,604 · program services $130,848 · management and general $7,756
20 · Interest

total $55,179 · program services $45,563 · management and general $9,616
22 · Depreciation, depletion and amortization

total $220,871 · program services $182,379 · management and general $38,492
23 · Insurance

total $38,894 · program services $38,894
24a · Other expenses: CLIENT RELATED

total $339,053 · program services $339,053
24b · Other expenses: MISCELLANEOUS

total $54,587 · program services $46,308 · management and general $8,279
24c · Other expenses: SERVICE IN EXCESS OF FU

total $29,622 · program services $29,622
24d · Other expenses: DUES & SUBSCRIPTIONS

total $10,986 · program services $10,986

Balance sheet

Part X, book values.

1 · Cash, non-interest-bearing

beginning of year $1,638,357 · end of year $1,576,486
4 · Accounts receivable

beginning of year $547,880 · end of year $401,922
9 · Prepaid expenses and deferred charges

beginning of year $104,666 · end of year $87,379
10a · Land, buildings and equipment: cost or other basis

$8,973,664
10b · Land, buildings and equipment: accumulated depreciation

$1,772,244
10c · Land, buildings and equipment, net

beginning of year $7,279,896 · end of year $7,201,420
14 · Intangible assets

beginning of year $181,102 · end of year $136,750
15 · Other assets

beginning of year $1,025,899 · end of year $857,210
17 · Accounts payable and accrued expenses

beginning of year $626,776 · end of year $821,684
19 · Deferred revenue

beginning of year $12,000 · end of year $0
23 · Secured mortgages and notes payable

beginning of year $2,851,711 · end of year $2,561,890
25 · Other liabilities

beginning of year $1,039,563 · end of year $878,863
27 · Net assets without donor restrictions

beginning of year $6,243,575 · end of year $5,994,555
28 · Net assets with donor restrictions

beginning of year $4,175 · end of year $4,175

Mission and programs · 2023

Mission

POTOMAC CASE MANAGEMENT SERVICES, INC. ENHANCES THE QUALITY OF LIFE AND MAINTAINS INDEPENDENCE FOR INDIVIDUALS OF THE TRI-STATE COMMUNITY THROUGH THE USE OF ADVOCACY AND PARTNERSHIPS.

Activities or mission (Part I)

A MENTAL HEALTH AGENCY PROVIDING CARE MANAGEMENT AND COORDINATION SERVICES TO CHILDREN AND ADULTS.

TARGETED CASE MANAGEMENT SERVICES PROVIDES CASE MANAGEMENT TO INDIVIDUALS WITH A MENTAL HEALTH DIAGNOSIS. THE GOAL OF THIS PROGRAM IS TO ASSIST INDIVIDUALS THROUGH ADVOCACY, EDUCATION, CONNECTION WITH COMMUNITY RESOURCES AND COMPLIANCE WITH MENTAL HEALTH CARE TO OPTIMIZE THEIR QUALITY OF DAILY LIVING. CASE MANAGERS WORK CLOSELY WITH THE INDIVIDUAL AND HIS/HER MENTAL HEALTH TREATMENT TEAM TO PROVIDE A SUPPORT SYSTEM THAT ENABLES THE INDIVIDUAL TO WORK TOWARD A LIFE OF RECOVERY WITH MENTAL ILLNESS. ASSISTING WITH TRANSPORTATION TO MENTAL HEALTH APPOINTMENTS AND WORKING ON ENTITLEMENTS/BENEFITS THAT ARE NECESSARY TO IMPROVE THEIR DAILY LIVING ARE OFTEN ESSENTIAL.

Expenses $3,269,329 · Revenue $3,860,832
CHILD & ADOLESCENT MENTAL HEALTH CARE COORDINATION PROGRAM (MHCC) SUPPORTS CHILDREN AND YOUTH BETWEEN THE AGES OF BIRTH THROUGH EIGHTEEN. MHCC CAN BE PROVIDED IN THE SCHOOL AND AT HOME TO INCORPORATE A "TEAM SUPPORT SYSTEM" FOR THE YOUTH. WHILE THE BEHAVIORAL AND MENTAL HEALTH ISSUES ARE OF PRIME IMPORTANCE, THE CARE COORDINATOR WORKS TO ASSIST THE FAMILY UNIT WITH DAILY LIVING SITUATIONS THAT MAY IMPEDE THE YOUTH'S ABILITY TO ACHIEVE THEIR GOALS. THIS MAY INCLUDE APPLYING FOR BENEFITS AND TRANSPORTATION TO COMMUNITY APPOINTMENTS.HIGH INTENSITY SERVICES ARE AVAILABLE FOR CHILDREN AND YOUTH WHO HAVE HAD HOSPITALIZATIONS OR OUT-OF-HOME PLACEMENTS.

Expenses $3,425,245 · Revenue $4,026,687
THE PERMANENT SUPPORTIVE HOUSING PROGRAM IS DESIGNED TO PROMOTE THE DEVELOPMENT OF SUPPORTIVE HOUSING AND SUPPORTIVE SERVICES, INCLUDING INNOVATIVE APPROACHES TO ASSIST HOMELESS PERSONS IN THE TRANSITION FROM HOMELESSNESS, AND TO PROMOTE THE PROVISION OF SUPPORTIVE HOUSING TO HOMELESS PERSONS TO ENABLE THEM TO LIVE AS INDEPENDENTLY AS POSSIBLE.

Expenses $612,482
THE INTENSIVE ADULT FOSTER CARE PROGRAM SERVES ADULTS WITH A SEVERE MENTAL HEALTH ILLNESS THROUGH ASSISTANCE WITH PSYCHIATRIC STABILITY, COORDINATING AND SUPPORTING CARE FOR PROGRESSION IN A RECOVERY MODEL. THIS PROGRAM IS FOR INDIVIDUALS NEEDING A HIGHER LEVEL OF CARE COORDINATION AND SUPPORTIVE LIVING, PCMS MANAGES ASSISTED LIVING PROGRAMS THAT ALLOW CLIENTS TO BE CARED FOR IN A NURTURING FAMILY ENVIRONMENT. INDIVIDUALIZED CARE PLANS HELP CLIENTS WORK TOWARD REACHING AS HIGH A LEVEL OF INDEPENDENT LIVING AS POSSIBLE.

Expenses $293,600
OTHER PROGRAMS

Expenses $916,701 · Revenue $641,096

As filed on the 2023 return. The filer continues this part on Schedule O, which is not shown here.

Listed in Part VII

Michael SheaMICHAEL SHEA

PRESIDENT

Total calculated

$0

Hours/week

2
Dale BusheyDALE BUSHEY

DIRECTOR

Total calculated

$0

Hours/week

1
James CannonJAMES CANNON

VICE PRESIDENT

Total calculated

$0

Hours/week

1
Denise SmootDENISE SMOOT

DIRECTOR

Total calculated

$0

Hours/week

1
P W Shaffer IIP W SHAFFER II

DIRECTOR FROM 4/30

Total calculated

$0

Hours/week

1
Jay RectoJAY RECTO

DIRECTOR FROM 4/30

Total calculated

$0

Hours/week

1
Dawn JohnsDAWN JOHNS

EXECUTIVE DIRECTOR

Total calculated

$306,129

From this org

$273,200

From related orgs

$0

Other

$32,929

Hours/week

40

Schedule J breakdown matched by us

Base

$273,200

Bonus

$0

Other

$0

Deferred

$11,000

Nontaxable benefits

$21,929

Filer's total

$306,129

Compensation is as filed in Part VII: reportable pay from this organization and from related organizations, other compensation, and hours per week. The total, marked calculated, is our sum of the three dollar columns, with a blank column counted as $0; the form itself has no total. On a Form 990-EZ the columns are Part IV's instead, and on a Form 990-PF Part VIII's — compensation, contributions to benefit plans, and expense account — and the total sums those. A Schedule J breakdown is as filed: base pay, bonus, other, deferred compensation and nontaxable benefits from this organization, with any from related organizations beside each, and the filer's own total. It is shown with the Part VII listing of the same name on the same return. The form gives no key between the two, so that pairing is ours, and is marked matched by us.

Schedule J

Answered yes

3 · Written employment contract
3 · Approval by the board or compensation committee
5a · Pay contingent on this organization's revenues

Answered no

4a · Severance or change-of-control payment
4b · Supplemental nonqualified retirement plan
4c · Equity-based compensation arrangement
5b · Pay contingent on a related organization's revenues
6a · Pay contingent on this organization's net earnings
6b · Pay contingent on a related organization's net earnings
7 · Other non-fixed payments
8 · Paid under the initial-contract exception

The filer's explanations (Part III)

PART I, LINE 5: THE EXECUTIVE DIRECTOR HAS AN AGREEMENT WITH THE ORGANIZATION WHICH PROVIDES THAT THE EXECUTIVE DIRECTOR WILL RECEIVE 10% OF THE INCOME RECEIVED FROM JOURNEY LIFE CARE SERVICES, DEPENDING ON THE SOURCE OF THE INCOME. THE AGREEMENT ENDED JUNE 30, 2022.

Part I's answers as filed. A line not listed was left unanswered; on lines 1a and 3 that means the box was not checked.

Grants on this return

No itemized grants to organizations on this return.

Taxable family on this return

Schedule R Parts I, III and IV, as filed. These record ownership and control, not shared board members or money moved.

Disregarded entities

Part I: entities that legally are the filer and file no return of their own.

PCMS REAL ESTATE LLC

RENTAL OF COMMERCIAL REAL ESTATE · MD · income $577,278 · assets $6,623,742

Directly controlled by POTOMAC CASE MANAGEMENT SERVICES INC

Provenance

Return type: form_990
Tax year: 2023
Filed: 7 February 2025
IRS schema version: 2023v6.0
Source object: 202530389349301033

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